Submission - Work calls

Guidelines for Submissions to the Conference on Technology, Culture and Memory

CTCM 2015: Digital Curation: Strategies for Management, Preservation and Access

The Conference on Technology, Culture and Memory (CTCM-2015), through its Academic Committee, hereby makes public its call for submissions according to the conditions detailed in these guidelines.

Work submitted by researchers, students and professors involved in undergraduate and postgraduate (Master’s, Doctorate, etc.) will be accepted as long as they pertain to the themes outlined in these guidelines.

Submissions which have been approved by the Academic Committee will be presented orally, at a time and location defined by the Organizing Committee and will be published on the event’s website.

  1. Important dates

Important dates regarding submissions and approval are as follows:




September 20, 2015

Deadline for submissions

September 30, 2015

Initial approval and call for revision

October 10, 2015

Submission of revisions

October 15, 2014

Final result of submission




August 1, 2015

Online registration begins

November 15, 2015

Online registration ends

2. CTCM 2015 Themes

Prospective contributors to CTCM 2015 will submit works which illustrate experience, research and/or projects, either concluded or in progress, that demonstrate significant developments in the following areas:

  1. Public policies and the management of cultural patrimony

Processes of decentralization, democratization, legal and institutional change; Administrative changes; Preservation policies for cultural patrimony; Responsibilities and procedures of accountable institutions; Legal structures for policies and management of cultural patrimony; Evaluation of processes for preservation of cultural patrimony; Case studies on recent preservation schemes for cultural and historical memory in  information centers

  1. Information preservation and access strategies

Assembling mechanisms, procedures and structural methods (standards, norms, metadata, infrastructure and enterprises) and structural operations (hardware and software preservation and conservation) which guarantee long-term access to information

  1. Organizing knowledge for cultural collections

Epistemological approaches and systems for organizing knowledge; Semantic tools; Classification and categorization; Conceptual networks

  1. Structures and platforms for the management of digital collections

Visibility and diversity in collections; Acknowledgment and recognition of memory; Interfaces and methodology for analyzing the flow of information; User experience and the integration of social media to explore the use of resources online; Digital collections management platforms which promote access to cultural and historical memory

  1. Memory technologies

Innovative technological solutions which aid in preservation, availability and access to historical information and memory; Standards and better practices for the use of metadata; Technologies dealing with interoperability, crowdsourcing and collaborative work

  1. Digital curating and humanities

Sets of strategies, technological approaches, active management and preservation of digital resources and the digital life cycle; Methods and procedures for digital archiving; Creation and administration of high quality data; Interdisciplinary actions which transfer traditional work dealing with historical and cultural memory to digital media in the hopes of expanding use and scope

  1. Systems and Networks in Historical Memory Institutions

Initiatives which systematically examine the collaborative nature of physical and intellectual structures; Cooperation and interdisciplinary partnership between various groups of information professionals, users and technicians for memory institutions; Initiatives which examine interoperability and collaborative work. Case studies

3. Submission Format Standards

CTCM 2015 will only accept submissions which follow the following format

  1. Submissions will be between 8 (eight) and 15 (fifteen) pages, including cover page, references, appendices and addenda;

  2. File format: Submissions will be sent via .doc (Microsoft Word 97-2003) or .docx in A4 format (upper and left margins= 3 cm; bottom and right margins =2 cm). Space in between lines 1.5 cm. Paragraph indent of 1.5 cm with justified alignment and with no spaces between paragraphs. Do not number pages;

  3. A double blind peer review system will be used to judge submissions. Thus, author(s) name(s), institutional affiliation; titles; email address should not be included in the body of the text. Instead, they should be turned in separately.

ATTENTION: Submisisons will only be accepted in .doc and .docx format.

  1. Cover page:

  • Title: in bold and ALL CAPS, Arial font, size 14

  • Subheading: in bold, lower case, Arial font, size 14

  • Abstract: one paragraph of a maximum 200 words, Arial font, size 10, with the title ABSTRACT (all caps, italics and bold) with 1.5 spacing

  • Keywords: between 3 and 5 terms in English, Arial font, size 10, beneath the abstract

  • In the Summary and the abstract: you should state the objectives of your work, a brief theoretical basis, methodology and some results and conclusions

B. Content of text:

  • The body of the text should be typed in 12 point Arial font, 1.5 spacing and justified;

  • The body of the text should have sections which cover the following pertinent content: Introduction, theoretical foundation, materials and methods, results and discussion, final considerations and conclusion and references. An appendix and annex can be included if necessary.

  • Citations and references will be made according to ABNT format; tables and charts should follow IBGE standards


Works will be sent by 23:59 of September, 2015 through the submission system on the event’s website <> under the tab SUBMISSIONS? Submit your Work.

Works will have a maximum of five (5) authors, and will be evaluated based on order of arrival. Submitted works that exceed this limit will not be evaluated. There will be a limit of three (3) papers per author and co-author to be considered.

No authors should identify themselves on the document submitted for evaluation by the Judging Committee. The submission’s author will be present only on the metadata of the submitted document. The Judging Comission will be in charge of placing authorship and coauthorship on approved works so that they may be included in the Annals of CTCM-2015.

In the event that an authorship is identified in the text, the submission will be disqualified.


Submitted works will be judged by the following criteria: Clarity; Conciseness; Correctness; Flow of ideas; Consistency; Precision; Extensiveness; Specificity and Relevance of references.

Once a decision has been made, the Committee will take the following decisions toward submitted works:

  • Accepted for presentation and publication;

  • Accepted with restrictions (the article will need revision);

  • Denied

Works accepted with restrictions should follow the deadline (see IMPORTANT DATES) for submission of revisions. Authors of works accepted with restrictions who do not turn in revisions will be DENIED.


Accepted works will be presented orally. The oral presentation will last up to 15 minutes. Going over the time limit will not be accepted. The focus of the presentation should be on the issue described in the work and the results obtained. Presenters will be able to use slides, video, audio, etc. After the presentation, there will be 5 minutes for questions.


Presenters will e presented a certificate for every approved work, with the name of each other, which will be given at the end of the presentaiton.


Accepted works will be published in the Annals of the Event. A usb flash drive containing all works from the conference will also be given.



  • The ten best works, considered the most innovative by the Scientific Committee, will be published as an elecronic book with an ISBN and available at UFPE’s institutional repository.

  • Of these 10, the best work will receive an award.